Overview:
The
Center for Marketing Intelligence is looking for a Library Assistant
Intern. This would be a great learning
opportunity for someone with administrative experience that is
interested in the more research-oriented side of information work.
Overview:
This
position handles all periodical and library-related subscriptions,
coordinates research-related contracts,
and resolves billing issues. The Library Assistant will provide
administrative support to the department head and serve as the
department point-person for receipt of vendor invoices, time off
recordkeeping, the department calendar and reception duty as required.
This is a paid position with growth potential.
Responsibilities:
·
Order,
check-in, route, and maintain periodical (paper and online)
subscriptions and passwords. Troubleshoot missing issues and other
problems, working with subscription
agent and directly with publishers. (Learning objective: most
libraries/information centers perform this activity so it is important
to learn as the candidate might do it or supervise it during his or her
career)
·
Co-ordinate
ordering and payment for books, reports, association memberships, etc.
(Learning objective: like above, this is a typical library/information
center function)
·
Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):
·
prepare pre-approval forms for user participation
·
reconcile billing issues
·
maintain subscription files
·
monthly accrual report
·
(Learning objective: Working with
vendors & contracts has become an important library/information
center function: candidate will probably use this experience later in
career)
·
Process department vendor invoices (Learning objective: typical library/information center work)
·
General administrative support,
including monitoring dept. calendar & time-off records, maintaining
phone lists and organization charts
·
Setting up for CMI and vendor webinars, meetings and conference calls
·
Expense
report processing, meeting and calendar management and phone support
for the department head (Learning objective: all of the above three
functions are basic to working
in an office today – developing the skill set to multi-task, to do
detailed work for a variety of people in a variety of different areas)
·
Ordering office supplies and maintaining CMI’s supply area
·
Work
with Growth Services Team on internal databases as time permits
(Learning objective: databases have become an important function in most
libraries/information centers)
·
Light
research work (online and Web-based information search) as time permits
(Learning objective: this is the #1 skill a future
librarian/information professional needs)
Qualifications:
·
1 - 2 years administrative experience in a corporate environment desirable
·
Excellent Microsoft Office skills, especially Excel & PowerPoint
·
Strong facility with numbers
·
Strong organizational and detail skills
·
Team player, self-starter
·
Enrolled in an MLS program (preferably in early stages)
·
Research skills
To apply: http://bit.ly/CMIinternlisting
·
